Job Hunter


Pyramid, Gauteng



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This advert is open for application by external applicants.

Equity Statement :Preference will be given to suitably qualified Applicants who are members of the
designated groups in line with the Employment Equity Plan and Targets of the Organisation/Operating

Applicants that are interested in applying for any of the advertised positions must apply by registering on the Careers section
of the Transnet Internet. Please take care in completing all required details on the profile, and then apply for the position.

Alternative Application Methods: (Completed Curriculum Vitae to be submitted)

Post :

E-mail :

Fax : 0865783350

The closing date is on 12.06.2018. It is the responsibility of the applicant to ensure that HR has received the application
before the closing date of the advertisement.

Note: if you have not been contacted within 30 days of the closing date of this advertisement please consider your
application as unsuccessful.

Any questions regarding the application or recruitment process should be sent in writing to

We urge all our employees, clients, members of the public and our suppliers to report any kind of fraud or corruption at
Transnet. Call the hotline toll free number: 0800 003 056 or email

Operating Division : Transnet Freight Rail

Position Title : Executive Secretary

Employee Group : Permanent

Department : Operations

Location : Pyramid

Reporting To : General Manager

Grade Level : G

Reference Number : 50012158

Position Purpose :

Ensuring effective operational functioning for the office of GM by administering all submissions, correspondence received,

required responses, managing and maintaining all administrative processes and ensuring a high level of confidentiality and


Position outputs :

Manage effective administration for office of GM
Responsible for managing cost/expense control
according to budgets, investigate deviations and
provide necessary feedback to GM (including

proactive corrective measure if/when required.

Ensure successful inter-departmental
Prepare presentation packs
Complete GM reports which requires inputs from
all departments
Provide transcription and dictation of BU Exco
Gather, collate and analyse/ evaluate or
summarise information into an acceptable format
for usage by managers

Conduct research on matters relevant to portfolio
eg. Introducing new concept, technology and best
practice for office management

Management of GM schedule/dairy
Manage and/ or queries in the absences of GM
Assist low level secretaries in the implementation
of office best practices
Qualifications & Experience :

Be in possession of National Diploma or Degree
3-5 years applicable experience
Strong computer literacy and MS Office
Valid driver’s license
Competencies :

Detail knowledge of policies, procedures,
principles, standards and processes
(Governance, DAO, Procurement, Compliance etc)
Ability to with tact and discretion
Archiving and filing system
Attention to details
Exceptional planning and organising skills
Exceptional commination skills (written and verbal)
Excellent time management
NB: The candidate must meet the minimum inherent health requirements of the job.

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