Job Hunter

Western Cape

mosselbay

N/A

12-06-18

19 Hits

 




Perform a variety of administrative duties in accordance with the relevant guidelines and policies to effect a well-organised office

Minimum Requirements...



Grade 12 plus a Certificate in Office Management/ Office Administration/Secretarial Studies

3 – 5 years’ Office Administration/Secretarial experience




Job Specification...


Plan, priorities, schedule and supervise the safe execution of work activities by the team and ensure that all the required work is performed according to the procedures and rules. Provide staff management and development to the team to ensure maximum plant mechanical equipment/machinery availability and integrity for production to take place

Provide general administrative services to the department (filing, typing, leave scheduling; following up on meeting action points, getting documents signed, etc.) to maintain an optimally functioning office environment

Establish and maintain an electronic and hard-copy filing system to store all documents, policies and procedures and departmental records (meeting minutes, PowerPoint presentations, spreadsheets, reports etc) for accurate record keeping and reference purposes

Review and respond to all office correspondence (diary requests, letters, emails, telephone calls, faxes, etc) and compile outward bound communication to facilitate positive up and down communication in the department

Procure office equipment and supplies by generating PR’s and PO’s in a timely manner to ensure stationery and equipment requirements are addressed accordingly

Complete and coordinate all travel arrangements to ensure employee travelling requirements are completed and that travel arrangements are made according to PetroSA travel policy and procedures

Organise and coordinate all departmental meetings, functions and events from conception to completion, to ensure adequate planning and minimise ambiguity

Process goods receipt documents by verifying the receipt of goods and services and forward to Accounts payable for invoice settlement

Collect monthly departmental information and compile monthly reports as directed by the Head of Department to ensure the accurate reporting of the departments performance

Implement SHEQ, good housekeeping and operating procedures to ensure that the workplace is kept clean and safe for operation at all times

Contain expenditure within the budget guidelines to ensure that funds are optimally utilised in service delivery

Assist staff with any requests or queries related to the daily functioning of the department for quality customer service

Manage the development and implementation of a personal learning and growth plan to ensure continued development

Register and APPLY Online

Sorry, comments are unavailable..

Share