Job Hunter

Western Cape

Tygervalley, Bellville



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Applications are open for the Procure to Pay Compliance Officer position. The position will report to the Procure to Pay Manager and will be based in Tygervalley, Bellville.

Purpose Statement of the Position

As the Procure to Pay Compliance Officer you will define, manage and monitor the Procure to Pay risks of non-compliance to applicable legislation and regulations as part of the overall risk management processes and governance structures of Distell.

You will identify and analyse relevant legislative and regulatory requirements pertaining to the business; identify and analyse existing and new processes to conform to the requirements identified. You will also monitor SLA’s with internal and external stakeholders, customers and suppliers.

Key Performance Areas would include, but are not limited to:

Strategic Results

•             Assist the Procure to Pay Manager with strategic planning for the Procure to Pay Business Unit

•             Implement the Procure to Pay objectives, vision and strategy

Operational Results

•             Maintain a sound working relationship with stakeholders

•             ICC reporting for Procurement and Accounts Payable:

o         Purchase request not released                                                                       o             SAP Purchase requisitions not processed via Fraxion                                 o             Purchase requisitions not subject to release

o             Difference between Purchase Requisition and Purchase Order                     o             Purchase orders without Goods Receipt                                                      o             Purchase orders not paid

o             Returns to vendor                                                                                            o             Returns PO’s created                                                                                   o             Invoice violation

o             One-way verification                                                                                        o             Personal claims                                                                                            o             Sourcing events with less than three quotes

o             Purchase requests not through catalogues against contract compliance       o             VAT Clawback                                                                                              o             Returns to Vendors

o             Reconciliations                                                                                                o             Age Analysis                                                                                                 o             GR/IR

o             Missed Discount Report                                                                                  o             Vendor Maintenance                                                                                     o             Standardization of Names

o             Employee Exit                                                                                                 o             One Time Vendors                                                                                        o             ZMM90 -  Unresolved Invoices

o             VAT13 (1,2&3Ways)                                                                                       o             Master Data: Payment Term Changes (Document level)                             o             Duplicate Invoice Numbers

o             Blocked Report                                                                                               o             PO Vendor differs from Payment Vendor                                                     o             Journals (Clearings)

o             Master Data (New)                                                                                          o            Master Data (Changes)                                                                                 o             Master Data (System Access)

o             Review of Creditors recons (5 sample selection H/O & Regions)                  o             Vendor Invoice & Create Violations                                                              o             Review of PO differs from Payment Vendor

o             Cheques Record                                                                                            o             Voided Cheques                                                                                            o             EFT System Access

o             EFT files (Changes, Audits)                                                                           o             EFT Errors and unpaids                                                                                 o             EFT summaries vs bank

o             Down Payments                                                                                             o             Review - Manual Input of Exchange Rates                    

•             Identify critical control points through compliance monitoring

•             Escalate any critical non-compliance to the Procure to Pay Manager

•             Perform Spend Analysis and identify potential opportunities

o             consolidation of spend

o             reduction of vendors

o             spend shift to BBBEE Suppliers

Customer & Stakeholder Relationship Results

•             Monitor & escalate supplier complaints

•             Problem solving and Prevention of complaints

•             Monitor 3rd party partners & customer satisfaction against the SLA and engage with stakeholders on SLA compliance

The successful candidate must have the following experience/skills:

•             Finance diploma with tax law as a subject and a minimum of two years’ working experience in a similar role

•             Experience in the procurement and creditors function in a FMCG company

•             Experience in the following technologies will be given preference: SAP, Qlikview, Fraxion and SCNet

•             Experience using purchasing systems, MS Word, Excel, PowerPoint and Outlook

•             Strong customer service and team orientation

•             Strong communication skills, both verbal & written

•             Solid organisational, time management and interpersonal skills

•             Analytical with the ability to organise, prioritise, and accomplish multiple tasks rapidly with attention to detail

•             Ability to work under pressure and meet deadlines

•             Quick learner with a willingness to learn

•             CMIS knowledge preferred but not required

•             Self-motivated, proactive and a critical thinker with a keen sense of urgency

•             Able to support and influence relevant stakeholders

The candidate must own a vehicle, a valid driver’s licence and must be able to travel between sites across the country as and when required.

Applications to be sent to:

If interested and meet all requirements, please register and apply via the career portal by logging on to SuccessFactors and following: Home > Careers.

Reference number: 8112                             Closing Date: 5 September 2017

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